Job Title: Exhibitions Departmental Assistant
Agency: Smithsonian Institution
Sub Agency: Smithsonian
Job Announcement Number: 10A-MS-296353A-DEU-HMSG
SALARY RANGE:    $37,983.00 – $49,375.00 /year
OPEN PERIOD:    Monday, August 09, 2010 to Friday, August 20, 2010
SERIES & GRADE:    GS-1001-06/06
POSITION INFORMATION:    Full-Time, Permanent Federal
DUTY LOCATIONS:     1 vacancy – Washington DC Metro Area, DC
WHO MAY BE CONSIDERED:    This position is open to all U.S. Citizens or U.S. Nationals.

Note:  Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement #10A-MS-296353A-MPA-HMSG.

This position is located in the Hirshhorn Museum and Sculpture Garden.  The employee provides administrative support to the Director of Exhibitions, Design and Special Projects, and assists the design staff in the design and production of graphics and related visual materials for exhibitions and publications.

Maintains and administers the museum’s long-term Master Calendar using AEC FastTrack Schedule software; monitors progress of projects, updates content, syncs with exhibition and programs calendars and identifies conflicts when they appear.
Documents the process of complex permanent exhibition
installations; takes photos and/or video, and prepares installation
notes for the archive. Makes travel arrangements; establishes procedures for ordering supplies and equipment, reviews requests for these, and recommends approval to supervisor. Initiates purchase orders and purchase card transactions, checks authorizations and enters data in accounting records; using PeopleSoft and Filemaker Pro, tracks progress against approved budget to keep accurate record of all spending authorizations. Prioritizes office needs and reviews previous years’ allocations
to put together a recommended equipment budget.

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